Nonprofit Financial Statements: The Complete Guide with Examples

Before finalizing your balance sheet, it’s crucial to ensure accuracy and clarity. Take the first example above – paying a security deposit for an event venue. A security deposit is not an expense because you will get that money back after the event (assuming no damage!). Nonprofits have tight rules around what they can and can’t spend money on. They need an organized system that makes sure purchases are ordered, budgeted for, and fulfilled properly from the get go.

Wellington Zoo also shares further details for each financial statement to explain who is reporting these facts and how they comply with accepted standards. The inclusion of the text and photographs in Wellington Zoo’s annual report further encourages trust in the organization. Code for Science & Society depicts their financial expenses on this page of their report rather concisely and transparently. When preparing your year-end impact reports, you can anticipate how your balance sheet may be perceived and incorporate that into the narrative. We’ve created an example below to show you what a nonprofit statement might look like.

Propel Nonprofits strengthens the community by investing capital and expertise in nonprofits. Propel Nonprofits is also a leader in the nonprofit sector, with research and reports on issues and topics that impact that sustainability and effectiveness of nonprofit organizations. The current ratio measures assets that will be cash within a year and liabilities that will have to be paid within a year and can provide an indication of an organization’s future cash flow. The last thing to note is that gaining a comprehensive picture of a nonprofit’s financial health relies on more than the snapshot a balance sheet provides.


Accrual accounting allows nonprofits to record revenue when earned and expenses when incurred rather than when the money actually enters or leaves the account (which is how cash accounting works). It provides a more accurate statement about when financial changes occurred, creating a more exact report to work off of. The Nonprofit Balance Sheet or Statement of Financial Position reflects the financial stability of the organization. It allows stakeholders, including donors, grantors, board members, and management, to assess the organization’s financial health and sustainability. Regularly reviewing and understanding the balance sheet is essential for effective financial management in the nonprofit sector. Wellington Zoo’s annual report uses its audited financial statements (from page 45) to show the organization’s financial health.

  • In this sample, the fixed assets have been mentioned before current assets for a change.
  • When a nonprofit shares more about its financial health, foundations and sponsors see that the nonprofit is financially viable and feel safer giving.
  • If it happened in your financial past, the balance sheet reflects it.
  • The statement of cash flow shows how cash moves in and out of a nonprofit.

Board members can better understand the nonprofit’s capacity for growth. It also allows leadership to find potential financial opportunities and ways to address financial concerns. Organizations share these statements to be entirely transparent with their donors. By sharing what funds they collect and how they’re spent, donors can see how their gifts support the nonprofit’s programs and beneficiaries.

Why Is a Statement of Financial Position Important?

Most nonprofit-friendly accounting software like QuickBooks Aplos or Nonprofit Treasurer will allow you to generate financial statements automatically. Although it’s possible to manually generate financial statements from your ledger or spreadsheet, it takes a ton of accounting knowledge and time to do it right. In most cases, it’s better to let your accounting software or a bookkeeper take care of this step for you.

Balance Sheet of Non-Profit Organisations

It is very comprehensive in its format and will also be preferred by external Financial Analysts who may need them for approving the funding from larger businesses/High Networth Individuals. Ready to dive deeper into this important nonprofit financial statement? taxpayer identification numbers While templates and guides like ours can be incredibly helpful, each nonprofit has its unique challenges, missions, and operations. Thus, for a tailored approach to your financial landscape, we strongly recommend consulting with a nonprofit CPA.

Nonprofits must include natural and functional classifications for all expenses. Organizations will separate these expenses by programs, fundraising, and management. With each of these, nonprofits include salaries, events, administrative costs, etc.

Browse more Topics under Accounting For Not For Profit Organisations

The nonprofit statement of financial position – also called a balance sheet – is essentially a report that shows a snapshot of your organization’s financial health. It measures your nonprofit’s assets, liabilities, and net assets in a single document. Understanding and effectively presenting the financial health of a nonprofit is no small feat. This guide has shed light on the fundamental aspects of a nonprofit balance sheet, its distinction from other financial statements, and its vital role in reflecting an organization’s fiscal position. We’ve delved into the intricacies of financial challenges that can be identified from the balance sheet, offering strategies for proactive mitigation. Furthermore, the article highlighted the stringent reporting requirements that nonprofits must adhere to for maintaining transparency and accountability.

Net assets are any assets left over after subtracting your liabilities. Your net assets can be from the current and previous operating years and include anything that holds value. Nonprofits also have a primary responsibility to their donors when filing and sharing these financial statements. Organizations must follow basic accounting practices when filing these statements and find ways to share these details in ways donors can understand.

This is the money that the nonprofit has garnered from its activities. Examples of donations include individual donations, grants, and money earned from fundraising events. Reach out to a professional nonprofit accountant for help creating and interpreting your nonprofit’s balance sheet. Then, you can discuss potential next steps for your organization, whether it’s to grow and expand or to reevaluate your revenue generation and financial management. The second equation you can use to find the liquidity of your organization – which is also based on blance sheet data – is the months of cash on hand. Unlike the months of LUNA, this calculation doesn’t take into account the restrictions of assets.

Nonprofit Balance Sheet Template

The current ratio measures assets that will be cash within a year and liabilities that will have to be paid within a year and can provide an indication of an organization’s future cash flow. Some of the ratio calculations require information that cannot be found on the balance sheet. A few pieces may need to be found on the income statement or other financial statements. Having individuals with expertise in composing, reading, and analyzing balance sheets is important to fulfilling a nonprofit’s mission. If your organization needs such expertise, consider hiring indinero’s accounting experts.

Preparation of Balance Sheet for Non-Profit Organization

The surplus or deficit of the year is adjusted to the fund of previous year. It is worth mentioning that the items which have been capitalized during the current year should also be added. Specific funds created for some specific purposes are shown on the liabilities side. For example, Match Fund, Prize Fund etc. are shown on the liabilities side.

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